Microsoft™ Outlook Tips

If you are like most other insurance agents and professionals, you probably use a Microsoft Windows desktop running Microsoft Outlook for email, calendaring and task lists.

Here a a couple of quick and easy tips that might help.

Put Outlook Notes (Yellow sticky notes) on Your Desktop
From Brian Lema, Nepean, Ontario, Canada

In Microsoft Outlook® version 2002, notes are the electronic equivalent of paper "sticky" notes. You can use notes to jot down questions, ideas, reminders, or anything you would write on note paper.

To create a note in Outlook:

1. On the File menu, point to New, and then click Note.
2. Type the text of the note.
3. To close the note, click the × in the upper-right corner of the note.

You can also make Outlook notes accessible from your Microsoft Windows® desktop by creating the following shortcut:

1. Right-click the desktop, point to New, and click Shortcut.
2. In the Type the location of the item box, type the following path: "C:\Program Files\Microsoft Office\Office10\OUTLOOK.EXE" /c ipm.stickynote
3. Click Next, name the shortcut, and then click Finish.

Now, when you double-click the shortcut, an Outlook note will appear on your desktop.

Save Multiple Attachments Simultaneously
From Jill Baird, Owego, New York

When you receive an Outlook message containing several attached files, you don't have to open and save each file separately. You can save multiple attachments to the same location in a single step. Here's how:

1. Click Save Attachments on the File menu.
2. When the Save All Attachments dialog box opens, click OK.
3. Then select the folder where you want to save the files, and click OK.

Editor's Note: When you use this shortcut, you must save all the files to the same folder. To save each attachment to a different folder, you will need to save them individually.